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NGO Jobs in Kenya


Feed the Children


Receptionist

 

Closing date:  13 May 2011
Reporting to: HR/Admin Officer Department:
Administration Start Date: Immediate

Job Grade: Grade B

Major responsibilities:

  • Greet all visitors to the office and deal with their requirements.
  • Maintain a record of all visitors and purpose for their visits.
  • Maintain and operate quality and efficient communication services through a telephone switchboard and fax machine.
  • Record personal telephone calls and personal fax messages and submit monthly report to the HR & Admin Officer.
  • Assist, on request, administrative staff in booking air tickets and other travel arrangements as per instructions from the HR & Admin Officer.
  • Coordinating the reservations for the Board Room and other internal meeting venues.
  • Ensure the effective and efficient use of the photocopy machine in order to keep costs low.
  • Making bookings of external meeting facilities as/and when necessary.
  • Making sure that the office kitchen is in clean & neat condition at all times.
  • Being responsible for the locking up of the main office door after work hours.
  • Any other duties as assigned by line manager.

Minimum Qualifications:

  • Minimum K.C.S.E certificate
  • Two-Year training in Front Office Management.
  • Excellent Communication and interpersonal skills
  • Professional training in operating a telephone switchboard
  • Minimum of three years of experience as a Receptionist
  • Good experience in the efficient use of office equipment including fax machine, photocopier, scanner and digital cameras.
  • 1 year experience working for Non-Government Organizations.
  • Good knowledge of computer applications, especially MS Word and MS Excel
  • Certificate of good conduct

If you meet the requirements mentioned above please send your application and detailed CV to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or to the HR office by 13th May 2011. Only shortlisted applicants will be contacted.


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